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Where is Registration?

Race registration is situated in the event village, a short five minute walk from the car park.

What time can I register?

Race Registration is open

Friday between 17:00 – 21:00

Saturday 08:00  (Please remember ID)

Registration closes

> 9:45am for 3k and 10k races

> 11am for 24 hour race

> 1pm for 6 hour race

> 7pm 12 hour race

Car Parking

Forestry England car parking charges apply, discounted rate available at £5 per day per car, or a maximum of £10 for those arriving on Friday and leaving on Sunday.

Car sharing is a great way of reducing the cost per person and also helps to reduce your carbon footprint, please join our Suffolk TrailFest community page on facebook to arrange car shares with other attendees.

The main car park is situated in a meadow, approx five minutes walk from the event village.

All cars parked in the car park do so entirely at their own risk and the race organisers or land owners accept no responsibility for any loss or damage to vehicles or valuables parked there.

What are the age limits?

Please note: We adhere to UK Athletics rules –

The age limit for the 24 hour solo entry is 21 years.

The age limit for the 24 hour team entry is 18 years.

The age limit for the 6 hour race is 18 years.

The age limit for the 12 hour race solo entry is 21 years.

The age limit for the 12 hour race pairs entry is 18 years.

Please Note: Participants under 20 years in age are only permitted to run a maximum of 27 miles.

For the 10k event it’s 16 years.

There is no age limit in our 3k race but children under 8 must be supervised by an adult.

What facilities are on site?

Food vendors

Live Music

Medical support available throughout the event

Toilets

Hot showers

Festival themed face paining (for big kids and small).

To see full list of facilities and activities available at High Lodge including play areas, bike hire, high tops and Gruffalo trails please visit: https://www.forestryengland.uk/high-lodge

Where is Race Start?

All our races start and finish from the same place and will be clearly visible by the gantry located in the event village.

Race Results?

All race results will be displayed live on our website.

All recorded times are final and no dispute will be entered into.

This event is staffed by volunteers and, while all effort will be made to record finish times, the organisers take no responsibility for failure to record times accurately. The results have been contracted out to a third party and they will record the 24hr times by chip timing. The organisers accept no responsibility for equipment failure or an inability to capture finish times in any way. Failure to secure your chip in line with the instructions or to lose it will mean your time is not recorded.

Race Rules?

We use British Athletics rules in arriving at winners. Suffolk Trail Festival base their winners on the information supplied by the chip timing company and do not accept responsibility for any errors.

If an accurate race time is imperative to competitors we ask that they bring their own watches to record their times.

6 Hour Race Rules can be found here 6 Hour Race Rules

12 Hour Race Rules can be found here: 12 Hour Race Rules

24 Hour Race Rules can be found here: 24 Hour Race Rules

Can I bring my own food and drink?

Absolutely.

Are BBQ’s allowed?

Afraid not – sorry!

What if I need Medical Support?

Qualified First Aiders will be on hand at the race head quarters to assist with any emergency injuries. Please note you should seek medical advice from your local GP if you are in any doubt as to your health in competing in this event. The organisation will not be held responsible for any injury, accident, loss or damage that may arise before, during or after the event as a consequence of a competitor’s participation in the race.

If you have a medical condition, please make a note of this on the reverse of your race number.

If you are injured on the course please speak to one of the marshals who will contact the first aiders.

If you see another runner on the course who is in distress, please stop and help this runner.

Are there toilets & showers?

Yes

A booking system for shower use may be implemented for showers

Is there a baggage area?

We provide a manned baggage area by registration. All baggage and personal belongings are left at the owner’s risk. and must be labelled with the owner’s name and contact number. Labels are provided at the registration desk. The race organisers will not take responsibility for any losses or damage incurred.

Will there be photographers?

Yes, Epic Action Imagery are our official race photographers. Please note that a condition of entering the Suffolk Trail Festival is that photographs may be used in future by the photographer and Suffolk Trail Festival for marketing purposes.

www.epicactionimagery.com

Are dogs allowed?

Dogs are not permitted to participate in a race but they are welcome at High Lodge.

Cancellation policy?

Cancellation (by organiser)

Where an event is cancelled or changed because of adverse weather or other factors outside of our reasonable control (force majeure), we shall not be liable to make any refund or pay any compensation – either for event entry fees or any other personal costs incurred by you.

In a situation where an event is cancelled prior to its starting, for any other reason, the maximum possible refund will be made to participants, less any reasonable unrecoverable expenses. We shall not be liable to pay any compensation.

Cancellation (by you)

All events are non-refundable, but you are permitted to re-sell your place free of charge. Details of the new competitor must be provided up to 48hour before the race start.

Complaints?

The organisers have taken every step possible to ensure this is a fun, safe and enjoyable event. We hope you will take the run in the spirit in which it is intended. If however, you do have cause for complaint please would you direct it to the race directors at the race HQ where a formal written complaint will be recorded. This is so we can ensure the event is improved on where possible for future years.

Covid-Secure Measures

As you would expect, in order for Suffolk Trail Festival to go ahead, we must ensure we meet COVID-secure measures as set out by the UK Government, England Athletics and the Trail Running Association.

This does mean we have had to make a few small amendments to our original schedule. Whilst these safety measures are not ideal, we hope you understand the importance and that our first commitment is to your health and safety.

Amendments to original schedule

  1. COVID-19 Health Assessment (details below) to be completed by all participants, supporters, volunteers and officials prior to attending the Suffolk Trail Running Festival.
  2. Friday evening talks are now cancelled – No gathering in groups of 30 or more, in one area.
  3. Route amendments to avoid single track on looped races. This largely affects the 6 hour race which will now follow the 5 mile route, instead of the 10k route.
  4. Rolling start for 10k and 3k races – now over a 15 minute window.
  5. Waved start for 6 and 24 hour races – now over a 15 minute window.
  6. No cooked finisher meal for endurance athletes – Although third party provisions will be available.
  7. Race briefings will be issued via email prior to the event.
  8. No pre-race group warm -up or Yoga – Individual warm up suggestions will be included in race brief.

Below are a number of measures we also anticipate being in place:

COVID19-secure Measures

  1. Self-serve medal / water / check point stations
  2. Additional camping rules, such as increased spacing between tents.
  3. Social distancing to be observed throughout the event. Face coverings to be worn at registration, or when queueing.
  4. Hand sanitising stations to be positioned throughout the event village.
  5. No groups of 30 or more to congregate.

Covid19 Health Assessment

Covid-19 Health Assessment

If you were hospitalised due to Covid-19, you should undergo a form of health screening prior to taking part in a competition. This screening is best led by a doctor with specialist training in sports medicine. However other doctors may feel competent to make decisions on your fitness to compete and to decide any appropriate investigations that might be required.

 

• If you were not hospitalised due to Covid-19, but self-isolated having shown symptoms at anytime, you are also recommended to undergo a form of screening.

 

• If you have felt entirely well during the pandemic, you are not routinely recommended to undergo health screening, but it is something to be considered as part of your normal health monitoring for the health-conscious competitor. Your GP should be able to guide you on what level of screening you may require, and who is the best person to assist you in the process.

 

• Individuals who fall into the ‘vulnerable’ or ‘clinically extremely vulnerable’ must assess their own risk in association with attending the Suffolk Trail Running Festival and follow government guidance in this area. (Below)

• Individuals who are not themselves ‘vulnerable’ or ‘clinically extremely vulnerable’ but are in contact with individuals in these descriptions should make a personally informed decision about attending the Suffolk Trail Festival.

Prior to the event you must monitor yourselves for any signs of Covid19, as well as general health.

Everyone should follow the advice of their GP or medical practitioner in all cases.

Anyone showing signs of ill health or COVID-19 should not attend the competition, in any capacity.

Anyone self-isolating because of ‘track and trace’ advice or suspected contact with an infected person should not attend.

Anyone, who subsequently becomes ill should contact the Covid19 co-ordinator for the event and inform them.

A register of competitors, officials and all volunteers associated with the event will be kept for track

and trace requirements. Data will be stored securely for 21 days following the event

 

Covid-19 Symptoms

The main symptoms of coronavirus (COVID-19) are:

  • a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • a loss or change to your sense of smell or taste – this means you’ve noticed you cannot smell or taste anything, or things smell or taste different to normal

Current NHS Guidance:

Get NHS advice about COVID-19, including symptoms, testing, vaccination and self-isolation.

https://www.nhs.uk